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EXECUTIVE ASSISTANT/SECRETARY

Executive Assistant / Secretary

Downtown Miami 33131

from $30,000 a year according to qualifications

Hachiko Financial USA Corp. is establishing a new financial advisory company in Miami and it’s looking for a competent Executive Administrative Assistant / Secretary to provide

personalized secretarial and administrative support in a well-organized and timely

manner.

Responsibilities:

Act as the point of contact between Hachiko Financial USA Corp. and internal/external clients.

Receive and make follow up calls, taking messages, reviewing voice mail and all email correspondence.

Handle daily requests and last minute queries appropriately.

Maintain calendar of work and summits, arrange meetings and appointments and provide reminders.

Make travel arrangements for the head of the company.

Take dictation and meeting minutes.

Produce reports, statistics and Power Point Presentations and other secretarial duties whenever necessary.

Maintain proper inventory of office supplies and responsible for relationships with suppliers.

Develop and carry out an efficient online documentation and filing system.

Managing deadlines with local authorities and organize reminders to the management.

Requirements:

Full comprehension of office management systems and procedures

Excellent knowledge of MS Office – Word, Excel, PowerPoint

Exemplary planning and time management skills

Bilingual preferred (French, Italian, Spanish)

Ability to multitask and prioritize daily workload

High level of English verbal and written communications skills

High School degree or higher (Additional qualifications would be considered an

advantage)

Job Type: Full-time/Part-time

Persons interested in the position are to send their resume/CV to sw@hachikogroup.com or call (786)-553-3174.